Document digitization works very well with Offline-AI. Offline-AI is locally running AI that is often better than ChatGPT, data-friendly, and cost-effective. This includes recognizing text and images as well as semantic search within these extracted information. The showcase shows concrete details.
What is Offline-AI?
Some might understand "Offline-GPT" better. Offline-AI, however, has nothing to do with OpenAI and other third-party providers.
An Offline-AI runs on its own computer. This can be either purchased hardware or rented hardware. Offline means that the AI does not send data to third parties. The Offline-AI can access the internet if needed or communicate with other IT systems.
Offline-AI can produce significantly better results for many use cases, such as for the digitization of documents, than with ChatGPT and other cloud services. In companies, it often involves thousands of documents. The costs with cloud services are often incalculable and also expensive for many requests. Offline-AI offers an affordable cost flat rate. Full data control is also a reason for many not to use ChatGPT or Microsoft Azure.
Offline-AI can often do more than ChatGPT, is cheaper, and offers full data control as well as online access options.
What does digitization of documents mean?
Digitalization means the transformation of analog into digital information. Often, this involves converting paper documents into digital images (files). To do this, the paper document is scanned or photographed. Afterwards, the resulting image is evaluated (even when scanning, an image is created!).
Using the example of a document from the European Data Protection Board (EDPB), it is shown how Offline-AI can help with the digitization of documents.
The images shown above represent the pages of a PDF document. These images are created either by scanning or by converting a PDF document into individual pages.
After the document has been scanned (or photographed), it is evaluated with Offline-AI. In this process, the text content of the document is determined. Further procedures also recognize images and their content.
With Offline-AI, even images can be described. Here is a screenshot of a leaflet on the topic of Offline-AI.
The Offline-AI now had the task of describing what the image depicts. Here is the result:
a black and white drawing of a man with horns, ikea manual, as a d & d monster, a an ai generated image
The German translation is also provided by the Offline-AI upon request:
A black and white drawing of a man with horns, an IKEA manual, as a D&D monster, an AI-generated image
For those who need the Ukrainian, Turkish, Spanish, Italian, or Polish version, Offline-AI can also be of help:
- Ukrainian: Black and white drawing of a man with horns, IKEA instruction manual, as a D&D monster, and an AI-generated image
- Turkish: bir adamın kulakları olan siyah ve beyaz bir çizim, ikea kılavuzu, d&d canavarı olarak, bir ai oluşturulmuş görüntü
- Spanish: Un dibujo en blanco y negro de un hombre con cuernos, manual de IKEA, como un monstruo de D&D, una imagen generada por inteligencia artificial
- Italian: disegno a matita nero e bianco di un uomo con corna, manuale Ikea, come mostro D&D, immagine generata da AI
- Polish: rysunek czarno-biały mężczyzny z rogami, instrukcja IKEA, jako potwór D&D, obraz generowany przez AI
The translations were verified with the previous gold standard, DEEPL, and are reproduced here unchanged.
The next step could be the recognition of sections/blocks.
The blocks shown in the illustration were automatically detected and marked. They serve as a precursor for powerful recognition of text and image information.
The following illustration shows how much information can be contained in such blocks.
The displayed text excerpts were automatically detected. The user now has several options available. Information can also be found in the flow text as well as with strict search. Strict search only returns hits for sections that each contain the entire search term. Instead of a search term, questions can also be asked to the document. For comfort reasons, the user only sees his search mask (input field) and the results at the end. He only sees the above shown images on request.
Query your own documents: With Offline-AI, not only better than ChatGPT, but also cheaper and with full data control.
Furthermore, it is also possible, for example, to find semantically similar pages to a given document page.
My name is Klaus Meffert. I have a doctorate in computer science and have been working professionally and practically with information technology for over 30 years. I also work as an expert in IT & data protection. I achieve my results by looking at technology and law. This seems absolutely essential to me when it comes to digital data protection. My company, IT Logic GmbH, also offers consulting and development of optimized and secure AI solutions.
